Time Card
- Mike Hart
- Nathan Brick
The Time Card is one of the most important pieces in ensuring employees are paid correctly. The Time Card shows an employee’s schedule, in and out times for each shift, total working hours, workgroups that the employee worked, and exceptions from the schedule. Supervisors can also correct any mistakes or add information as needed to the Time Card. Some typical supervisor edits are:
- Add a missing punch
- Add a schedule
- Acknowledge an exception (Review and Approve)
- Credit or debit hours to or from an employee
- Enter workgroup transfers
- Authorize portions of the Time Card
The bottom portion of the Time Card window displays summary information in each of the tabbed areas. The first tab is the period total summary and it displays total pay designation hours and dollars worked by each employee during the selected time period. The Daily Summary tab displays total pay designation hours and dollars worked by day for the selected period. The Adjustments tab displays supervisor adjustments for the employee Time Card for the selected period. The Time Off tab displays a three-month calendar that shows an employee benefits summary.
Toolbar
- Time Card -- Quickly change from Time Card to other employee items.
- Current Period – Browse Pay Period to the Time Card for current or previous periods.
- Editing Sheet—Change the time card view to another type.
- Adjustments – Review and remove supervisor edits.
- Approve – Approve Time Card. Puts the digital signature on the time card that it was reviewed.
- Print – Creates a file in PDF format.
- List of Employees – Select a specific employee.
- Preferences – Menu that allows visual changes to the time card layout.
In-Cell Editing
The Time Card can be edited by entering information directly into an open cell. This can take place within the Schedule or Punches columns. Time can be entered either in AM/PM or in 24-hour format. Individual visual preferences define how the display is presented back to you. Hours can also be entered in either minutes or hundredths of hours. For example, typing “8.50p” would result in 8:30p showing on the Time Card.
Adjustments Menu
All items can be edited for this tool. |
| Clicking on the pencil icon has all the different sections. Along with a few that can only be done from this icon:
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Credit
| This can be used to add or debit time from a Pay Designation. | |
Credit Additional Worked Time
| If your company takes out lunch automatically, this tool can put back what was taken. Check the box to Pay Lunch Period. | |
Pay to Start/End
Before
After
| This set of options override the rounding and areas surrounding a shift. Example the scheduled shift was from 4 am to 6 am. Actual punches were in at 3:58 and out at 6 am. If we used the Pay to Scheduled End the pay REG goes from 0:33 to 2:02 hours. | |
Notes/Comments
| Add or remove a note in the time card. The note can be looked at in the History as well. |
Transaction Edits
Transactions items |
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Add Punch Transaction
| The date can be changed. For example, a 3shift employees punch would go on the next day. Time can be entered in AM/PM, Military (24) Hours or hundredths. Note the colon Example 8.50 = 8:30 | |
Adding two punches Before:
After:
| Adding two punches can be done by adding a comma "," | |
Alter Punch
| Alter punch is a powerful tool for overriding the pay rules. Picking the punch to alter then forcing that transaction start or end. The Part of the
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Workgroup Operations
Workgroup items |
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Workgroup Change @ Time of Day
| Transfer at time of Day – Transfer an employee’s hours starting at the specified time through either another transfer or the end of the shift. | |
Transfer Time to another Workgroup
| Reallocate Hours – Takes hours entered in “Amount” field and transfers them to the new workgroup. |
Changing Visualization Preferences
| The setting has defaulted to the list below. However, each user can change the view of there own time card. Changes take effect right away. | |
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| Pick how you want to see the Workgroup displayed.
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